A personal public service (PPS) number is a unique reference number used for all dealings with public service agencies, including Revenue. The Department of Social Protection allocates PPS numbers, and every employee must have one to register for tax.

A valid PPS number contains seven digits followed by one or two letters (for example, 1234567A or 1234567AZ). If an employee’s PPS number appears in a different format, contact the Department of Social Protection for confirmation.

If an employee doesn't have a valid PPS number, record their first name, surname, date of birth, and home address instead.

1. Open Sage 50 Payroll Ireland and log in to a payroll.
2. On the menu bar, go to Processing, then select Employee Details.
3. Next to the Surname box, select Browse , then choose the relevant employee.
4. On the Personnel tab, enter the employee’s PPS number and address.
5. If the employee lives in Ireland, select their county from the drop-down list.
6. Go to the Tax / PRSI / USC tab and enter the employee’s date of birth.
7. Select Save, then select Cancel to return to the main screen.