A personal public service (PPS) number is a unique reference number for all dealings with public service agencies, including Revenue. The Department of Social Protection allocates PPS numbers, and every employee needs to have one to register for tax.

A valid PPS number contains seven digits followed by one or two letters (for example, 1234567A or 1234567AZ). If an employee’s PPS number appears in a different format, contact the Department of Social Protection for confirmation.

If an employee doesn't have a valid PPS number, record their first name, surname, date of birth, and home address instead.

1. Open Sage 50 Payroll Ireland and log in to a payroll.
2. Go to Processing, then select Employee Details.
3. Next to Surname, select Browse.
4. Choose the employee, then open the Personnel tab.
5. Enter the:
   • PPS number
   • Address
6. If the employee lives in Ireland, select their county from the dropdown list.
7. Open the Tax / PRSI / USC tab, then enter the date of birth.
8. Select Save, then Cancel.