Suspend an employee
Description

When an employee is away from work for a long period of time without pay, don't process any timesheets for them. To prevent this, you can suspend the employee from the payroll.

When you suspend them, they aren't part of normal processing, and their tax credits accrue while they're away.

Cause
Resolution

Suspend an employee you're paying in the current period

  1. Click Processing then click Time and Pay.
  2. Under Entry mode, select Random then click Continue.
  3. Next to the Employee box, click browse and click the relevant employee.
  4. Enter the employee’s pay details as normal.
  5. In the Leaving/Suspend section, click the drop-down menu and click Suspend.
  6. Leave the Date box blank.
  7. Click Save, then click Cancel.
The employee then will show as suspended after you run the End of Period.



Suspend an employee you're not paying in the current period

Using Time and Pay

  1. Click Processing then click Time and Pay.
  2. Under Entry mode, select Random then click Continue.
  3. Next to the Employee box, click browse  and click the relevant employee.
  4. Enter the employee’s pay details as normal.
  5. In the Leaving/Suspend section, click the drop-down menu and click Suspend and select the No Pay Due check box.
  6. Leave the Date box blank.
  7. Click Save, then click Cancel.

The employee then will show as suspended after you run the End of Period.

In the employee's record

  1. On the menu bar, click Processing then click Employee Details.
  2. Next to the Surname box, click browse and click the relevant employee.
  3. Click the Tax / PRSI / USC tab.
  4. In the Finish Period box, type 99.
  5. Leave the Finish Date box blank.
  6. Click Save, then click Cancel.

The employee then will show as suspended after you run the End of Period.

If you don't pay the employee this period, you won't include them in the payroll submission to Revenue.

If there's only one employee on the payroll, you don't need to send a payroll submission for this period.


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